Executive Assistant I, General

US-GA-Decatur
Job ID
2017-96565
Institution
DeVry University
Department
Administrative
Employment Type
Regular Full-Time
FLSA Status
Non-Exempt

Opportunity at a Glance

The position provides support only to:

  • DVI Home Office VP
  • DVU Group VP, VP or Campus President
  • Institution President

The position provides a wide range of administration, general support and analysis duties of a highly responsible and confidential nature. The position will have regular exposure to confidential material and requires a great deal of professionalism, discretion and integrity in dealing with internal and external contacts.

Responsibilities

  • Anticipate the needs and use discretion when setting priorities to keep the leader updated and aware of meetings, agendas, travel, upcoming events, incoming emails and letters, situations relating to the administrative office, campuses, employees and visitors.
  • Manages the leader’s calendar and contact database to schedule meetings, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense statements, reserve and prepare facilities and catering.
  • Act as a liaison between the leader and employees, clients and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention.
  • Handle a wide variety of complex situations and time conflicts involving the business/administrative functions of the office and is responsible for confidential and time sensitive material on a regular basis.
  • Prepare high level documentation and advanced correspondence for presentation to the Members of the Board and/or Presidential Cabinet.
  • Maintains accurate records and files; develops and maintains filing systems to include electronic and hard copy, computer diskette and network systems; ensures filings are in proper format and filed in a timely manner; supplies information upon request.
  • Provide administrative support for other member(s) of the Executive Cabinet as assigned/directed by leader.
  • Offer support and assistance to other departments and employees as needed for special projects and/or events.
  • Provide CEO of DeVry and his office, documents and information as requested.
  • Daily light housekeeping of the leader’s office.

Completes other duties as assigned.

Qualifications

  • Bachelors Degree required but may substitute a combination of education and experience.
  • 5 years executive assistant experience.
  • Microsoft Word, Excel, PowerPoint, Outlook and other Microsoft applications; Meeting note taking.
  • Excellent organizational, oral and written communication skills
  • Ability to multi-task, work independently and as a team member.
  • Ability to maintain composure when working under pressure.
  • Attention to detail.
  • Ability to use good judgment and discretion daily as well as when presented with confidential information.

 

We are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing. Thank you for applying for this outstanding opportunity today.

Who We Are

Since our founding in 1931, DeVry University has focused on delivering a different kind of education – one based on experiential learning with real-world applications. When you join our team, you’re choosing an institution that serves students who are different, too: a diverse group of go-getters from all walks of life.

 

We know our colleagues are integral to the success of the institution. At DeVry, we’re guided by our culture of care, and we embrace values that teach us to care for students, self and colleagues. It’s one way we position our colleagues for success.

 

We are looking for engaged, caring colleagues to join our organization in serving our students. We take extra pride in our dedicated support teams, as well as our outstanding faculty members who have often worked for years in the fields that they teach. We believe all our colleagues deserve opportunities to reach their goals. Whether it’s career advancement, maintaining a healthy lifestyle or saving for retirement, our comprehensive benefits and professional development offerings can help you meet your goals.

 

If you want to be a part of an institution focused on providing high-quality education, care and attention, we invite you to apply for a position today.

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